Project Administrator Assistant

Allstaff Office Division is delighted to bring to the market the role of Project Administrator Assistant for a well-established company based in Inchinnan, Renfrewshire. Due to location, having your own transport is an advantage.

This role supports the day-to-day running of the Order & Project Management department with a primary focus on Customer Certification. Hybrid working is available after successful completion of probation (3 days office / 2 days work from home).

Essential Duties & Role Specific Accountabilities:

• Process customer certification requests accurately and manage retrospective certification requests for overseas customers.
• Enter project sales order information accurately into the ERP system.
• Prepare customer project documentation, including packing lists.
• Support the Project Coordinator with day-to-day project administration.
• Take meeting minutes, share actions with relevant team members, and maintain accurate project records.
• Provide general administrative support to the wider Project Management team.
• Follow company policies, health and safety, environmental, and quality procedures.

Skills and Experience:

• Good organisational skills and attention to detail.
• Knowledge of Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
• Strong written and verbal communication skills with good time management.
• Ability to work independently and as part of a team with a willingness to learn.
• Previous administration or office experience is desirable but not essential.

Work Pattern: Full-time, permanent role. Monday to Thursday 8:30am – 4:30pm, Friday 8:30am – 3:30pm (30-minute lunch break). Hybrid model available after probation.