Executive Assistant

Honeycomb is pleased to be partnering with a prestigious international professional services organisation to recruit an experienced Executive Assistant for their Belfast office. This opportunity would suit a highly organised and proactive individual with experience supporting senior stakeholders within a corporate or professional environment.

Benefits

• Competitive salary dependent on experience
• Generous annual leave and pension scheme
• Hybrid working available
• Monday to Friday working hours
• 6-month contract with strong potential to become permanent
• Ongoing training and career progression opportunities

Key Responsibilities

• Managing complex and constantly changing diaries for senior stakeholders, ensuring priorities and deadlines are effectively coordinated
• Organising meetings, conferences, and appointments across various platforms including virtual and in-person settings
• Coordinating domestic and international travel arrangements, including itineraries, accommodation, visas, and meeting logistics
• Supporting the planning and coordination of internal and external events, hospitality, lunches, and business dinners
• Acting as a central point of contact for clients, stakeholders, and internal teams, maintaining professional and timely communication
• Monitoring and managing inboxes, correspondence, meeting requests, and incoming queries
• Preparing reports, presentations, agendas, spreadsheets, and business documents to a high standard
• Assisting with project coordination and tracking progress updates for senior leadership
• Supporting business development activity through the preparation of pitches, client documentation, and maintaining CRM systems
• Building and maintaining strong working relationships with clients and colleagues across the wider business
• Ensuring records, databases, and documentation are maintained accurately and confidentially
• Contributing to process improvements and supporting wider team initiatives and projects where required
• Remaining up to date with company procedures, systems, and best working practices

Candidate Profile

• Minimum of 3 years' experience within an Executive Assistant, Senior Administrator, or Executive Support position
• Previous experience within a legal, corporate, or professional services environment is advantageous
• Exceptional organisational skills with the ability to manage competing priorities and tight deadlines
• Strong communication and interpersonal skills with a professional and approachable manner
• Ability to work independently while also collaborating effectively within a wider team
• High level of accuracy and attention to detail
• Strong knowledge of Microsoft Office including Outlook, Word, Excel, and PowerPoint
• Confident preparing professional documentation and presentations
• Strong problem-solving skills and the ability to use initiative
• Professional, adaptable, and proactive approach to work
• Interest in technology and improving processes is desirable

Honeycomb is committed to equal opportunities for all applicants.