Project Coordinator

Project Co-ordinator

Location:Brighton, BN1 5PT
Hours:37 hours/week, MondayFriday (flexible between 8am5pm)
Salary:£35,000 per annum
Contract:Full-time

Job title:Project Co-ordinator

About Jack Rafter

We're not your typical construction company. Founded recently in Brighton, we're a fast-growing carpentry contractor that's shaking up the industry with our fresh approach and ambitious plans. Based in the heart of Brighton, we provide carpentry services to main contractors and deliver full builds for both commercial and domestic clients. Join us at an exciting time as we build something special together.

About the Role

Are you a highly organised administrator with construction industry experience? Do you enjoy juggling multiple tasks, supporting great people, and keeping things running smoothly behind the scenes? We're looking for a proactiveConstruction Project Coordinatorto join our friendly, close-knit team in Brighton.

This is a varied, hands-on role where no two days are the same. You'll play a key part in helping our projects run efficiently by supporting the management team with admin across operations, invoicing, payments, and compliance. As we grow, you'll have genuine opportunities to shape processes, take on increasing responsibilities, and progress into senior administrative or project management roles.

What You'll Be Doing

• Managing phone and email communications, ensuring messages and queries reach the right people
• Keeping project files and drawings organised and up to date using modern digital systems
• Tracking labour invoices and maintaining Excel cost trackers
• Assisting with credit control and payment follow-ups
• Supporting client billing, including applications for payment.
• Co-ordinating fleet admin and vehicle paperwork
• Helping submit forms (e.g. building control, PQs, CHAS/Constructionline)
• Managing diaries, training logs, retention deadlines, and office supplies
• Assisting with Risk Assessments and Method Statements coordination
• Supporting quality control processes and inspection documentation

Modern Tools & Technology

We believe in working smart, not hard. You'll use:

• Latest construction management software (full training provided)
• Cloud-based document systems and client portals
• Modern office setup with professional workspace
• Latest Microsoft 365 suite
• Mobile-friendly systems for site coordination

What We're Looking For

• At least 3 years of admin experience, including 2+ years in the construction industry
• Confident with Microsoft Office 365 especially Excel, Outlook and OneDrive
• A natural multi-tasker with great attention to detail
• A calm, friendly phone manner and clear written communication
• Able to follow instructions, meet deadlines, and use initiative
• Basic understanding of construction health and safety requirements
• Excited about working in a growing, dynamic environment

What Makes Us Different

• Collaborative environment- No corporate hierarchy, everyone's voice matters
• Innovation focus- We're always looking for better ways to do things
• Sustainability minded- We care about our environmental impact
• Local community- Supporting Brighton's growth and development
• Work-life balance- We believe in working hard but living well

What You'll Get

• £35,000 annual salary
• 28 days' holiday (including bank holidays)
• Pension scheme with enhanced company contributions
• WPA Cash Plan & Employee Assistance Programme (after probation)
• Learning & development opportunities
• Team social events and company outings
• A supportive and relaxed office environment tea, coffee, and a friendly team included!

Ready to Join Us?

We review applications as they come in and get back to everyone within 5 days. We're excited to hear from you and potentially welcome you to the Jack Rafter family!

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