EO
Posted 6 days ago
Operations & Office Coordinator
Equals One Ltd
📍 Whitby, GB
💷 £28,000 - £34,000/annumManagement and ConsultancyPart-time
Job description
Operations & Office Coordinator
Apply below after reading through all the details and supporting information regarding this job opportunity.
Salary: £28,000 to £34,000 per annum pro rata, dependent on experience
Location: Near Lealholm, Whitby (YO21 2AA)
Hours: Part-Time - 30 hours per week (4 or 5 days)
Office Based - Own transport essential due to our rural location and limited public transport links
Benefits include
£28,000 to £34,000 pro rata, dependent on experience
Employee Assistance Programme (EAP)
Funded CPD opportunities
Annual leave loyalty scheme
One day of birthday leave
Opportunities for progression
Regular team social events
Idyllic office location in the North York Moors National Park
Unlimited supply of your favourite tea, coffee and biscuits
Are you the person who keeps everything running smoothly behind the scenes?
We are looking for an organised and proactive Operations & Office Coordinator to join their growing team.
Overview
This is a newly created role and an exciting opportunity to help shape the way the business operates. Working closely with the leadership team, you'll provide support across office management, HR administration, finance, compliance and day-to-day operations, helping to create the structure and efficiency that allows the wider team to focus on delivering exceptional work for their clients.
No two days will be the same. From coordinating meetings and managing office logistics to supporting HR processes and maintaining business records, you'll play a key role in keeping the business running smoothly.
As your knowledge and confidence develop, there will be genuine opportunities to take ownership of key areas and grow into a broader operations role over time.
Role overview
Responsibilities will include:
Administration & Office Management
Managing general office administration and operational tasks
Answering incoming telephone enquiries
Managing calendars, meetings and shared Outlook diaries
Preparing company documentation and business records
Managing incoming and outgoing post
Ordering office supplies and refreshments
Coordinating team meetings, events and socials
Booking travel, accommodation and venues as required
HR & People Support
Supporting HR administration and maintaining employee records
Managing annual leave and sickness records using BrightHR
Liaising with external HR advisors and support providers
Assisting with onboarding and employee documentation
Supporting payroll preparation and administration
Finance & Compliance
Supporting bookkeeping and financial administration using Apron and Xero
Assisting with invoices, expenses and internal reporting
Maintaining compliance records and documentation
Supporting GDPR and Health & Safety administration
Coordinating statutory checks and business requirements
Facilities & Business Support
Coordinating office maintenance and supplier relationships
Organising compliance servicing and inspections
Supporting workshops and event administration
Maintaining internal systems, trackers and reporting tools
Providing wider administrative support across the business
About You
We're looking for someone who is:
Highly organised with excellent attention to detail
Proactive and able to use their initiative
Comfortable managing multiple priorities
Positive, approachable and enjoys supporting others
Confident communicating with people at all levels
Comfortable handling confidential information
A practical problem-solver who enjoys improving processes
Someone who takes ownership and sees tasks through to completion
About you
Previous experience in an office administration, office coordinator, operations coordinator, executive assistant or office manager role
Experience supporting HR administration, finance or compliance activities
Strong Microsoft Office skills, particularly Outlook, Word and Excel
Experience using cloud-based business systems
The ability to learn new systems quickly
Experience within a small business, agency or entrepreneurial environment would be advantageous
Why Join?
This is a fantastic opportunity to join a growing agency in a role where you'll be trusted to make a real difference. You'll work closely with the leadership team, gain exposure to a broad range of business functions and have the chance to develop your career as the business continues to grow.
Interested? We'd love to hear from you. Please apply with your updated CV.
Equals One is an advertising and recruitment agency working on behalf of our client to promote this vacancy. You may be contacted directly by the employer should they wish to progress your application. xwzovoh Due to the number of applications we receive, we are unable to provide specific feedback if your application is unsuccessful.
Apply below after reading through all the details and supporting information regarding this job opportunity.
Salary: £28,000 to £34,000 per annum pro rata, dependent on experience
Location: Near Lealholm, Whitby (YO21 2AA)
Hours: Part-Time - 30 hours per week (4 or 5 days)
Office Based - Own transport essential due to our rural location and limited public transport links
Benefits include
£28,000 to £34,000 pro rata, dependent on experience
Employee Assistance Programme (EAP)
Funded CPD opportunities
Annual leave loyalty scheme
One day of birthday leave
Opportunities for progression
Regular team social events
Idyllic office location in the North York Moors National Park
Unlimited supply of your favourite tea, coffee and biscuits
Are you the person who keeps everything running smoothly behind the scenes?
We are looking for an organised and proactive Operations & Office Coordinator to join their growing team.
Overview
This is a newly created role and an exciting opportunity to help shape the way the business operates. Working closely with the leadership team, you'll provide support across office management, HR administration, finance, compliance and day-to-day operations, helping to create the structure and efficiency that allows the wider team to focus on delivering exceptional work for their clients.
No two days will be the same. From coordinating meetings and managing office logistics to supporting HR processes and maintaining business records, you'll play a key role in keeping the business running smoothly.
As your knowledge and confidence develop, there will be genuine opportunities to take ownership of key areas and grow into a broader operations role over time.
Role overview
Responsibilities will include:
Administration & Office Management
Managing general office administration and operational tasks
Answering incoming telephone enquiries
Managing calendars, meetings and shared Outlook diaries
Preparing company documentation and business records
Managing incoming and outgoing post
Ordering office supplies and refreshments
Coordinating team meetings, events and socials
Booking travel, accommodation and venues as required
HR & People Support
Supporting HR administration and maintaining employee records
Managing annual leave and sickness records using BrightHR
Liaising with external HR advisors and support providers
Assisting with onboarding and employee documentation
Supporting payroll preparation and administration
Finance & Compliance
Supporting bookkeeping and financial administration using Apron and Xero
Assisting with invoices, expenses and internal reporting
Maintaining compliance records and documentation
Supporting GDPR and Health & Safety administration
Coordinating statutory checks and business requirements
Facilities & Business Support
Coordinating office maintenance and supplier relationships
Organising compliance servicing and inspections
Supporting workshops and event administration
Maintaining internal systems, trackers and reporting tools
Providing wider administrative support across the business
About You
We're looking for someone who is:
Highly organised with excellent attention to detail
Proactive and able to use their initiative
Comfortable managing multiple priorities
Positive, approachable and enjoys supporting others
Confident communicating with people at all levels
Comfortable handling confidential information
A practical problem-solver who enjoys improving processes
Someone who takes ownership and sees tasks through to completion
About you
Previous experience in an office administration, office coordinator, operations coordinator, executive assistant or office manager role
Experience supporting HR administration, finance or compliance activities
Strong Microsoft Office skills, particularly Outlook, Word and Excel
Experience using cloud-based business systems
The ability to learn new systems quickly
Experience within a small business, agency or entrepreneurial environment would be advantageous
Why Join?
This is a fantastic opportunity to join a growing agency in a role where you'll be trusted to make a real difference. You'll work closely with the leadership team, gain exposure to a broad range of business functions and have the chance to develop your career as the business continues to grow.
Interested? We'd love to hear from you. Please apply with your updated CV.
Equals One is an advertising and recruitment agency working on behalf of our client to promote this vacancy. You may be contacted directly by the employer should they wish to progress your application. xwzovoh Due to the number of applications we receive, we are unable to provide specific feedback if your application is unsuccessful.