Senior Sales, Marketing & Events Officer

Job Title: Senior Sales, Marketing & Events Officer<br><br>Are you ready to apply Make sure you understand all the responsibilities and tasks associated with this role before proceeding.<br>Reports to: Chief Operating Officer<br>Job Purpose<br>As Senior Sales, Marketing & Events Officer you will be proactive in generating both new and repeat business and handle a variety of event enquiries ranging from professional meetings to private functions, conferences and weddings.<br>Direct Reports: N/A<br>Location: Gregynog Hall<br>Working Hours: 35 Hours per week<br>Contract Type: Permanent<br>Responsibilities<br>The Senior Sales, Marketing and Events Officer is a key member of the Gregynog team.<br>Responsible for generating income for Gregynog, the Senior Sales, Marketing & Events Officer will make a valuable contribution to the charity by driving sales, developing our networks, and building relationships with the clients, companies and artists who use our meeting, event, office, theatre and rehearsal spaces.<br>Every week we welcome a range of clients including commercial and subsidised theatre companies; film, TV and media companies; conference and event organisers, and community and not-for-profit groups. This is a great opportunity for an organised and proactive individual to join a busy working venue, assisting with enquiries and bookings, and the planning and management of events up to and on the day.<br>Act as first point of contact for Sales and Marketing, responding to all incoming calls and emails in a clear accurate and professional manner<br>Provide client quotes and manage bookings for rooms ensuring clients are dealt with promptly and professionally.<br>Give venue tours to potential hirers, answering their queries and upselling the venue and its associated in-house services.<br>Build relationships with new and existing clients in order to obtain repeat business and maximise sales opportunities<br>Create and maintain a database of enquirers, pulling reports and analysis as needed.<br>Manage all accommodation, bedroom bookings and enquiries<br>Manage holiday rental bookings and enquiries<br>Event planning & Delivery<br>Liaise with Chief Operating Officer and Front of House Manager to establish operational requirements of each event, including furniture, technical services, equipment, catering and staffing.<br>Ensure all booking information and requirements are updated on Rezlynx<br>Complete event briefing forms in advance of a hire or event.<br>Ensure Risk Assessment Forms are completed where necessary.<br>Assist in planning and running events.<br>Where necessary provide on-the-ground event support<br>Administration<br>Work with the Finance team to raise invoices and manage deposits and payments<br>Support the Operational and Financial Teams with reports, reconciliations and debtors<br>Develop and maintain mailing lists in line with GDPR<br>To deal with general enquiries from the public<br>Deal with existing Membership Database, until they expire. Also deal with new Annual Car Parking Pass subscriptions. xwzovoh <br>To answer telephone calls<br>To provide general clerical assistance<br>Person Specification<br>Qualifications<br>Essential<br>Knowledge of Microsoft Office<br>Knowledge of Event Booking System Software<br>Desirable<br>Knowledge of Rezlynx Booking System<br>Skills, Knowledge & Experience<br>Essential<br>Experience in a Sales & Marketing environment<br>Excellent Organisational Skills<br>Attention to detail<br>Flexible<br>Can do attitude<br>Desirable<br>The ability to speak Welsh<br>Clean full driving licence?<br>YES