Executive Assistant

<p><p><b> Location: Inverclyde </b></p><p> An exciting opportunity has arisen for an experienced Executive Assistant to support the CEO with our client, a successful engineering company in Inverclyde. This is a pivotal role requiring discretion, organisation, and a proactive approach in a fast-paced environment. </p><p><b> What You'll Be Doing </b></p><ul><li> Deliver a comprehensive and professional secretariat service to the CEO </li><li> Attend meetings and produce accurate, concise minutes, ensuring prompt distribution. </li><li> Manage complex diaries, emails, and schedules </li><li> Prepare agendas and coordinate the distribution of board papers and documentation. </li><li> Produce high-quality reports, presentations, and correspondence. </li><li> Coordinate meetings, travel arrangements, and appointments. </li><li> Monitor progress on key projects and follow up with relevant stakeholders. </li><li> Provide administrative and organisational support to senior leaders. </li><li> Support company events, meetings, and ad hoc projects. </li><li> Handle confidential information with the utmost discretion. </li></ul><p><b> Ideal Candidate </b></p><ul><li> Proven experience as an Executive Assistant at senior or board level. </li><li> Strong minute-taking and organisational skills. </li><li> Excellent written and verbal communication abilities. </li><li> Advanced IT proficiency, including Microsoft Office (Outlook, Teams, Word, Excel and PowerPoint)</li><li> High levels of discretion, attention to detail, and professionalism. </li></ul>